Robot hire for corporate events solves the biggest problem every conference, exhibition stand and company event has: getting people to stop, engage and remember you. A robot on your stand, at registration or on stage pulls a crowd in seconds – and gives your team a natural opening to start a conversation.
In this guide, we cover what robot hire for corporate events costs in 2026, which robots work best for conferences, exhibitions, product launches and staff events, and how a booking works from first brief to final pack-down.
Quick answer: Yes – you can hire a robot for a conference, exhibition stand, product launch, awards night or staff party for a single day or a full multi-day show. Robots of London supplies greeter, digital signage, humanoid and robot-arm experiences with delivery, setup and an operator on site. Expect roughly £400–£800 a day for a basic service robot, £500–£1,200 a day for a digital signage robot and £1,000–£2,000 a day for Pepper, rising to £8,000–£10,000 a day for a flagship humanoid like Mirokaï.
Robot Hire for Corporate Events: 2026 Price Table
These are the published day rates for robot hire for corporate events across our range. Final prices depend on your dates, show hours, venue and how much custom content you need.
| Robot | Best corporate event use | Typical day rate |
|---|---|---|
| Basic service / greeter robot | Welcoming delegates, registration support, directions | £400–£800 |
| Digital signage robot | Moving adverts, agendas and sponsor messages around the venue | £500–£1,200 |
| Pepper | Interactive stand host, lead capture, Q&A and selfies | £1,000–£2,000 (£4,000–£7,000 a week) |
| Robot arm (barista / bar) | Coffee and drinks on the stand, hospitality areas, product demos | £2,000–£5,000 |
| Outdoor patrol robot (Capra) | Outdoor shows, security and innovation demos | £1,500–£3,000 |
| Luma | Headline humanoid moment for keynotes and launches | Quote on request |
| Aura | Branded humanoid host for stands and activations | Quote on request |
| Mirokaï | Premium guest engagement, VIP receptions, flagship launches | £8,000–£10,000 |
For the full breakdown of every robot we hire, see our UK robot hire price guide for 2026.
Why Hire a Robot for a Corporate Event or Conference?
Exhibition halls and conference foyers are crowded with stands that look the same. Robot hire for corporate events breaks that pattern, because a moving, talking robot is the one thing delegates cannot walk past. As a result, you get:
- More stand traffic. A robot is visible from across the hall and gives people a reason to walk over.
- Better conversations. Visitors who stop for the robot are already engaged, so your sales team starts every chat warm.
- Measurable leads. On-screen forms, QR codes and badge-scan prompts turn curiosity into contacts you can follow up.
- A memorable message. A robot delivering your key message by voice or on screen sticks far longer than a pull-up banner.
- Social reach. Delegates post robot videos on LinkedIn and Instagram, extending your presence beyond the venue.
- An innovation story. For tech, finance and professional services brands, a robot signals that you are ahead of the curve.
Which Robot Is Best for Your Corporate Event?
Exhibition stands and trade shows
Pepper is the proven stand host – it greets visitors, answers questions, runs quizzes and captures leads on its chest tablet. A digital signage robot works well if you want to take your message out into the aisles. We work at every major UK venue; see our exhibition centre guide.
Conference openings, keynotes and stage moments
When you want the whole room to reach for their phones, go humanoid. Luma, Aura and Mirokaï can open a conference, introduce a speaker or join a scripted on-stage segment. Not sure which one fits? Our Aura vs Luma vs Mirokaï comparison breaks it down.
Product launches and brand activations
A launch needs a headline moment. A humanoid robot unveiling the product, or Pepper presenting it to guests one-to-one, creates the photo and the story that press and social channels pick up.
Registration, networking and hospitality
A greeter robot at registration sets the tone the moment delegates arrive. Meanwhile, a robot barista serving coffee or drinks keeps people at your stand or in the networking area for longer – and the queue becomes part of the show.
Staff events, awards nights and Christmas parties
For internal events, robots are pure entertainment: hosting, selfies, games and a few surprises. They also work well at awards nights to present categories or welcome guests on the red carpet.
What Changes the Price of a Corporate Event Robot Hire?
- Number of days. Multi-day shows cost less per day than a single day – Pepper, for example, runs £4,000–£7,000 a week.
- Show hours. Long exhibition days and evening receptions mean more operator time.
- Custom content. Branded screens, lead-capture forms, scripted speech and stage segments take preparation time.
- Venue and location. We deliver across the UK, Europe and the USA, and travel and accommodation are factored in for events further afield.
- Build-up and breakdown windows. Venue access times for setup and removal affect crew scheduling.
- Number of robots. Several robots across a stand, a stage and a networking area are quoted as a package.
How Does Robot Hire for Corporate Events Work?
Booking robot hire for corporate events is simple, and in most cases we handle everything from the first call to the final pack-down:
- Tell us about the event and the goal. Stand, stage, reception or party – and whether you want leads, footfall, a launch moment or pure entertainment.
- We recommend a robot and quote. You get a clear price for your dates, hours and venue.
- Content and branding prep. We set up screens, speech, lead capture and any on-stage script around your event.
- Delivery and setup. We install the robot during the venue’s build-up window.
- Operator on site. A member of our team runs the robot and looks after guests throughout.
- Pack-down. We remove everything at breakdown, leaving your stand ready to clear.
Checklist for Event Organisers and Marketing Teams
- First, check the venue and organiser rules early – most will ask for a risk assessment and public liability insurance details, and we will help you pull that together.
- Confirm stand space and a clear area for the robot to move or interact.
- Check power access for charging during long show days.
- Ask about Wi-Fi if your activation relies on lead capture, live data or a cloud connection.
- Agree your key message, call to action and how leads will be passed to your team.
- Finally, if the robot is going on stage, book a short rehearsal slot with the AV team.
Should Companies Hire or Buy an Event Robot?
For conferences, exhibitions and launches, robot hire for corporate events almost always makes more sense than buying, because you get the robot, the content, the crew and the insurance for exactly the days you need them. If you are planning a permanent robot in your office, showroom or reception, our sister company Robot Center handles robot sales, deployment and Robotics-as-a-Service. Running an event abroad? See our Europe robot hire guide and USA robot hire guide.
FAQs
How much does it cost to hire a robot for a corporate event?
Robot hire for a corporate event starts from around £400–£800 a day for a basic service robot and £500–£1,200 a day for a digital signage robot. Pepper runs £1,000–£2,000 a day, a robot arm barista or bar runs £2,000–£5,000 a day, and a flagship humanoid such as Mirokaï runs £8,000–£10,000 a day. Luma and Aura are quoted on request.
Can a robot capture leads on our exhibition stand?
Yes. Robots can show sign-up forms, QR codes and voucher codes on screen, so visitors who stop to interact can register their details there and then. It turns crowd attention into a lead list you can follow up after the show.
Can the robot present on stage or open a conference?
Yes. A humanoid robot can deliver a scripted welcome, introduce a keynote speaker or take part in a short on-stage segment. We prepare and rehearse the script with you before the day so the timing is tight.
Can the robot be branded with our company messaging?
Yes. Screens, speech and interactions can all be set up around your brand, product or campaign. Custom content takes preparation time, so it is worth briefing us early.
Does the robot come with an operator?
Yes. Our corporate event hires include a member of our team on site to run the robot, manage content changes and keep guest interactions safe.
Do you supply robots for conferences outside London?
Yes. We deliver robots right across the UK, including the major exhibition and conference venues, and we also cover Europe and the USA.
How far in advance should I book a robot for a conference?
As early as you can. Peak conference and exhibition seasons, plus the run-up to Christmas parties, book up fast, and custom branding or on-stage scripts need preparation time.
Ready to Book a Robot for Your Next Corporate Event?
Ready to try robot hire for corporate events? Tell us about your event, your dates and what you want the robot to achieve, and we will recommend the right robot and send you a quote. Call 0845 528 0404, email sales@robotsoflondon.co.uk or get in touch here.